The purpose of this Decree is to prescribe matters necessary for the digitization of personnel management, such as the establishment and operation of a digital-based system to ensure scientific personnel management of State public officials belonging to the executive branch pursuant to Article 19-2 of the State Public Officials Act.
The terms used in this Decree are defined as follows:
| 1. | The term "standard personnel management system" means a standardized personnel management system developed and distributed by the Ministry of Personnel Management to create a database of personnel records, etc. of State public officials in each administrative agency (excluding soldiers, civilian personnel in military service, and educational public officials; hereinafter referred to as "public officials") and to manage personnel affairs electronically; |
| 2. | The term "institutional personnel management system" means a system established independently by each administrative agency to convert personnel records, etc. of public officials under its jurisdiction into a database and to manage personnel affairs electronically; |
| 3. | The term "central personnel policy support system" means a system through which the Ministry of Personnel Management receives and manages data and information electronically in connection with the standard personnel management system and the personnel management system of each administrative agency; |
| 4. | The term "electronic personnel management system" means the entire system linking the standard personnel management system or the institutional personnel management system operated by each administrative agency with the central personnel policy support system operated by the Minister of Personnel Management; |
| 5. | The term "personnel data" means any of the following data and information processed by optical or electronic methods, which are generated, acquired, and managed by each administrative agency for personnel affairs: |
| (a) | Personnel records for each individual under Article 4 of the Regulations on Personnel Records, Statistics, and Handling of Personnel Affairs of Public Officials; |
| (b) | Personnel management documents under Article 4 of the Regulations on Personnel Records, Statistics, and Handling of Personnel Affairs of Public Officials; |
| (c) | Other data and information created or acquired in accordance with statutes or regulations regarding the personnel management of public officials and managed by the electronic personnel management system. |
| Article 3 (Scope of Application) |
This Decree shall apply to the digitalization of personnel management for public officials within the executive branch.
| Article 4 (Formulation of master plans for digital personnel management) |
| (1) | The Minister of Personnel Management shall formulate and implement a master plan for digital personnel management (hereinafter referred to as the "master plan") every year to scientifically manage the personnel affairs of public officials. |
| (2) | The master plan shall include the following: |
| 1. | Basic direction for digital-based personnel management; |
| 2. | Measures to improve statutes, regulations, and systems for digital-based personnel management and redesign of business affairs; |
| 3. | Measures to develop and operate a digital-based personnel management system; |
| 4. | Measures to ensure safety in digital-based personnel management; |
| 5. | Measures to standardize data on digital-based personnel management and to secure interoperability; |
| 6. | Measures for data linkage and cooperation in digital-based personnel management; |
| 7. | Other matters necessary for digital-based personnel management. |
| Article 5 (Survey on operational status) |
| (1) | In order to formulate and implement a master plan, the Minister of Personnel Management may survey, among other things, the actual status of the operation of digital-based personnel management. |
| (2) | The Minister of Personnel Management may, if necessary for the survey under paragraph (1), request the head of an administrative agency to submit relevant data. In such cases, the head of the administrative agency requested to submit data shall comply therewith, except in extenuating circumstances. |
| (3) | The Minister of Personnel Management may provide necessary support, such as education, consulting, and rewards, to administrative agencies or public officials under their jurisdiction, taking into consideration the results of the surveys conducted under paragraph (1). |
| Article 6 (Establishment of standard personnel management system) |
| (1) | In order to efficiently operate the electronic personnel management system, the Minister of Personnel Management may establish and distribute a standard personnel management system to each administrative agency. |
| (2) | The head of each administrative agency shall use the standard personnel management system; provided, where it is impracticable to use the standard personnel management system due to the nature of the agency’s business or for other special reasons, the agency may use the personnel management system in consultation with the Minister of Personnel Management. |
| (3) | The head of an administrative agency that operates an institutional personnel management system pursuant to the proviso of paragraph (2) shall take measures necessary to ensure data compatibility, etc. with the standard personnel management system and the central personnel policy support system. |
| Article 7 (Establishment and operation of central personnel policy support system) |
| (1) | The Minister of Personnel Management shall establish and operate a central personnel policy support system to support the Government’s personnel policies and to electronically handle personnel affairs. |
| (2) | The Minister of Personnel Management shall determine matters necessary for the establishment and operation of the central personnel policy support system. |
| Article 8 (Provision of personnel data for formulation of personnel policy) |
| (1) | The head of each administrative agency shall regularly provide the Minister of Personnel Management with personnel data managed by the standard personnel management system or the institutional personnel management system, as necessary for the Minister of Personnel Management to perform the following duties, through the central personnel policy support system; provided, the personnel data for the duties referred to in subparagraphs 2 and 3 shall be provided in a form to ensure that individuals cannot be identified at a time determined by the Minister of Personnel Management: |
| 1. | Duties prescribed by statutes or regulations related to the personnel management of public officials, such as new recruitment and promotion; |
| 2. | Investigation and research necessary for the formulation and operation of personnel policies for public officials; |
| (2) | The Minister of Personnel Management shall not use or provide personnel data received pursuant to paragraph (1) for any purpose other than the purpose of performing the duties prescribed in the subparagraphs of that paragraph and utilizing statistical data related thereto. |
| (3) | The Minister of Personnel Management shall determine details necessary for providing personnel data under paragraph (1). |
| Article 9 (Keeping data up-to-date) |
If any change occurs in the data or information referred to in the items of subparagraph 5 of Article 2 managed by the standard personnel management system or the institutional personnel management system, the head of each administrative agency shall, without delay, reflect the details thereof in the relevant system.
| Article 10 (Re-design of business affairs) |
| (1) | The Minister of Personnel Management shall redesign and standardize the procedures, methods, etc. for handling affairs necessary for the personnel management of public officials to ensure they are suitable for electronic processing, and may reflect these changes in the electronic personnel management system in consultation with the heads of administrative agencies. |
| (2) | The head of each administrative agency shall actively utilize the redesigned procedures, methods, etc. for handling business affairs reflected in the electronic personnel management system pursuant to paragraph (1). |
| Article 11 (Effect of electronic processing) |
If the Minister of Personnel Management and the head of each administrative agency have electronically processed applications, approvals, consultations, etc. under statutes or regulations related to the personnel management of public officials through the electronic personnel management system, such applications, approvals, consultations, etc. shall be deemed to have been made in accordance with the procedures prescribed by the statutes or regulations related to the personnel management of the relevant public officials.
| Article 12 (Protective measures) |
| (1) | When the Minister of Personnel Management and the head of each administrative agency establish and operate a standard personnel management system, an institutional personnel management system, a central personnel policy support system, or an electronic personnel management system, he or she shall take necessary measures to prevent unauthorized access to personal information, personnel secrets, and other matters to be managed corresponding thereto under relevant statutes or regulations. |
| (2) | The Minister of Personnel Management and the head of each administrative agency shall take necessary measures to prevent the forgery, alteration, damage, or destruction of personnel data managed by the standard personnel management system, the institutional personnel management system, the central personnel policy support system, or the electronic personnel management system, as well as electronic breaches. |
| Article 13 (Management of access authority) |
| (1) | The Minister of Personnel Management and the head of each administrative agency shall designate a public official (hereinafter referred to as “authority manager”) responsible for granting, modifying, or revoking authority to access the electronic personnel management system to browse and process personnel data (hereinafter referred to as “access authority). |
| (2) | When an authority manager grants access authority to a person-in-charge, he or she shall specify the scope of personnel data that can be browsed and processed based on the duties of the person-in-charge. |
| (3) | If the person-in-charge is no longer able to perform his or her duties due to a change in duties, transfer, dispatch, leave of absence, dismissal, suspension, retirement, etc., the competent authority manager shall, without delay, change or revoke the person’s access authority. |
| Article 14 (Processing of sensitive information and personally identifiable information) |
The Minister of Personnel Management or the head of each administrative agency may process data containing information on health under Article 23 of the Personal Information Protection Act, information constituting criminal history records under subparagraph 2 of Article 18 of the Enforcement Decree of the Personal Information Protection Act, and data containing resident registration numbers, driver’s license numbers, or alien registration numbers under subparagraph 1, 3, or 4 of Article 19 of that Enforcement Decree, if unavoidable to perform business affairs related to the establishment and operation of the standard personnel management system, the institutional personnel management system, the central personnel policy support system, or the electronic personnel management system.
| Article 15 (Private and international cooperation) |
The Minister of Personnel Management may promote the following affairs through cooperation with the private sector and foreign countries (including international organizations):
| 1. | Exchange of technology and human resources related to digital-based personnel management; |
| 2. | Environmental analysis for digital-based personnel management; |
| 3. | Support for the development, application, and operation of technologies related to digital-based personnel management; |
| 4. | Establishment of cooperative systems related to digital-based personnel management; |
| 5. | Domestic and overseas promotion of digital-based personnel management and expansion into overseas markets. |
ADDENDA <Presidential Decree No. 33962, Dec. 12, 2023>
Article 1 (Enforcement date)
This Decree shall enter into force on January 1, 2024.